Servicing existing customers and their products is an added challenge for companies that deliver customer-specific products. After all, every product is different and therefore also requires custom servicing to match. For example, companies must have the product specification at their disposal before they can send the correct spare part. Then they will want to decide whether or not to charge for the part in question and whether they are obliged to remedy faults within an agreed-upon period.
Support of the complete sales process
Sofon supports the entire sales process. That means that you can configure and offer a maintenance contract even during the quotation process. When the quotation becomes an order, you can store the maintenance contract. Sofon enables you to schedule preventive maintenance actions and process service requests based on the maintenance contract.
Guided Service = proper service action
When it comes to processing service requests, Sofon Guided Selling becomes Sofon Guided Service. By simply answering the service questionnaire created in Sofon, Sofon enables you to determine – based on customer data – what maintenance contract the customer in question has and for which configured product servicing is required. Using this information, Sofon supports the service department’s call center in asking the right questions, setting the correct priority and giving the appropriate instructions to the service engineer so that the proper service action is created and scheduled.
Up-to-date and accurate financials
The service engineer can record the costs of materials and labor in Sofon under the service action, after which, based on this data and the agreements made, Sofon can generate a draft invoice and/or deliver the correct data to your financial system, thus ensuring up to date and accurate financials.
Because all products delivered, including the configuration of these products, are stored in Sofon, you can easily generate reports containing statistical data, for example, if a particular part must be replaced in all delivered machines.